Now, we remember receiving an Office Memorandum we've earlier written as an example to invite a Representative to attend the meeting of Promotion Board to consider a promotion case of an employee. Now that we've received it, what is the next step to do? We have to write a Note to high ups informing about the meeting and nominating a Representative for the meeting.
Now Let's write a Note.
Government Department / Ministry of ______________ has informed that a meeting of Promotional Board to consider the promotion as Deputy Director (BS-18) in that Department is scheduled to be held on 31.10.2014. Additional Secretary of this Department being Member of the Promotional Board is requested to attend the meeting.
In this connection, it is proposed that we may nominate Mr. ABC, Additional Secretary of this Department as Member to attend the meeting of the Promotional Board.
Approval of Competent authority is solicited in the matter, please.
Above example shows how we deal with such reference, we may either have someone already nominated to attend all such meetings. In that case, competent authority may directly mark the FR or it can be send on file by putting up a note on relevant file to concerned Officer.
Check the Picture Below
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