Issuing Circular is sort of a routine in every Government Ministry here in Pakistan, It is usually issued as per directions of the HOD or other superior authorities. For instance, Informing Officers of Ministry of about a Specific Instruction requiring implementation, issuing a circular asking Officers/officials of a Ministry to attend a particular meeting or it can be a circular regarding observance punctuality and cleanliness in the Office. Let's Read and have a separate template for few circular.
Issuance of Circular regarding attending a meeting:-
Secretary / HOD called for a meeting of Officers to discuss a particular issue which needs to have views / comments of every Officer involved. You can either received a telephonic direction to issue such circular or in written form. HOD/Secretary of a Government Ministry / Department. A circular may not a lengthy format. As soon as you receive the directions about it, as usual you will put up the note whether for approval of issuance of such circular or put up a note informing about the circular along-with a draft circular. Draft circular is always formed according to instructions by the HOD which is required to be re-checked by HOD for Language, Idea and confirmation of accuracy between his thoughts and Draft Circular.
First of all let's just look at a note.
Mr. _____________, HOD of this Ministry has desired to hold a meeting under his chairmanship to discuss the matter regarding appointment of the Officers on contract basis for a period of two years in this Ministry along-with a proposal for suggesting their salaries to finalize the same on 21st November, 2014 at 11:00 am in the Office of HOD.
In this connection, a draft Circular in this regard is put up for approval before issue please,
This is the simplest example I can give to a beginner in order to give him/her some idea about it. Now, check the template of a simple Circular informing Officers about it. It also has the distribution / copy to at the end of the Circular which is mandatory if you want to know / remember / acknowledgement of the receipt of the circular to the concerned Officers.
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