Let's suppose that our department has decided to hold a meeting on a particular subject. Let's Just say, a meeting to consider the promotion of an employee to the next grade/scale is scheduled to be held and the Committee constituted to consider such promotions includes a Representative from different Government Department as well. How are we going to invite them. Text is given as under:-
The undersigned is directed to refer to subject noted above and to state that a meeting of the Promotional Board (name of the Committee) is scheduled to be held on 31.10.2014 to consider the promotion case of Mr. XYZ, Assistant Director (Grade-17) to the post of Deputy Director (Grade-18) in this Department.
According to the Constitution of the Promotion Board, Additional Secretary of your Department is required to attend the subject meeting as Member.
It is requested to make it convenient to attend the Meeting of Promotional Board on scheduled date and time.
Working Paper, Annual Confidential Reports and Seniority Lists are enclosed herewith.
Now this is the text that usually do the job, however, if you want to add some particular information about the meeting of about any candidate, the same can be mentioned Working Papers you have issued for the purpose of meeting.
Download the following Image to have a complete sample of the above written O.M.
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